| Title | Reference | Business Unit-Sector | Last Update | Attachment |
|---|---|---|---|---|
| Selection-Assignment of Trainees at ERA: Paid and Unpaid | 1 | Human Resources | 09/09/2021 | Record 1 |
| Certification of 3rd EU language working knowledge | 2 | Human Resources | 09/09/2021 | Record 2 |
| Probationary Period and Career Development Review processes at ERA | 3 | Human Resources | 09/09/2021 | Record 3 |
| e-HR - Human Resources central database | 4 | Human Resources | 09/09/2021 | Record 4 |
| Health data | 5 | Human Resources | 09/09/2021 | Record 5 |
| Selection and engagment of TA staff, Contract staff (procedure applied by analogy) & Seconded National Experts | 6 | Human Resources | 09/09/2021 | Record 6 |
| Register Records kept by the Data Protection Officer and Access to the Register of Records | 7 | Executive Director | 20/05/2020 | Record 7 |
| Processing of Personal Data in the context of Registering Bank Account File and Legal Entity File | 8 | Finance and Procurement Unit | 27/04/2020 | Record 8 |
| Processing of Personal Data in the context of ERA’s procurement procedures (tendering documents) and contract management | 9 | Finance and Procurement Unit | 27/04/2020 | Record 9 |
| Processing of Personal Data in the context of Mission management (including travel order sent to the travel agency) | 10 | Finance and Procurement Unit | 27/04/2020 | Record 10 |
| Salary payments process | 11 | Human Resources | 09/09/2021 | Record 11 |
| Change Control Management tool for Telematics Applications for Passenger services / Telematics applications for freigth | 12 | Railway Systems Department | 23/06/2020 | Record 12 |
| EUROPEAN CENTRALISED VIRTUAL VEHICLE REGISTER (ECVVR) | 13 | Analysis and Monitoring Unit | 03/01/2020 | Record 13 |
| Communication of personal data of ERA staff to the Permanent Representations of the Member States to the EU (Perm Reps) and the French Ministry of Foreign Affairs (MoFA) | 14 | Human Resources | 09/09/2021 | Record 14 |
| Visitors’ Register accessing ERA premises in Valenciennes | 15 | ITFM | 30/06/2020 | Record 15 |
| Leave Management | 16 | Human Resources | 09/09/2021 | Record 16 |
| Management of Individual Rights | 17 | Human Resources | 09/09/2021 | Record 17 |
| Personnel Files | 18 | Human Resources | 09/09/2021 | Record 18 |
| TimA- Time recording and accounting | 19 | Human Resources |
09/09/2021 |
Record 19 |
| EUROPEAN RAILWAY AGENCY DATABASE OF INTEROPERABILITY AND SAFETY (ERADIS) | 21 | Analysis and Monitoring Unit | 13/09/2021 | Record 21 |
| Responses to questionnaires related to input needed for economic analysis and monitoring railway system | 22 | Analysis and Monitoring Unit | 27/05/2020 | Record 22 |
| Training of ERA staff | 23 | Human Resources | 09/09/2021 | Record 23 |
| Renewal of contract of employment of the ERA statutory staff | 24 | Human Resources | 09/09/2021 | Record 24 |
| Reclassification of eligible temporary and contract agents at the ERA | 25 | Human Resources | 09/09/2021 | Record 25 |
| Audio recordings of the Board meetings and Management Team meetings (Management Board, Executive Board) | 26 | Executive Office and Communication Unit | 22/06/2020 | Record 26 |
| Measurement, Analysis and Improvement Process (including ex-ante review of all recruitment procedures/contracts) | 27 | Executive Director | 19/06/2020 | Record 27 |
| E-mail system of the European Railway Agency | 29 | ITFM | 30/06/2020 | Record 29 |
| Internet rules of the European Railway Agency | 30 | ITFM | 30/06/2020 | Record 30 |
| Back-end part of the E-mail system of the ERA | 31 | ITFM | 30/06/2020 | Record 31 |
| Management Registry Board of Appeal | 33 | Executive Office and Communication Unit | Record 33 | |
| Outside activities and assignments – Declaration of possible conflict of interests of ERA staff | 34 | Executive Director | 19/06/2020 | Record 34 |
| Agency Extranet / Collaboration Space | 35 | ITFM | 30/06/2020 | Record 35 |
| ServiceDesk Self-Service Portal processing | 36 | Resources and Support Unit | 30/06/2020 | Record 36 |
| Request for new / renewal of access badges to the EC premises. | 37 | Human Resources | 09/09/2021 | Record 37 |
| ERTMS Change Control Management | 38 | Railway Systems Department | 26/06/2020 | Record 38 |
| Reference Document Database (RDD) | 39 | Analysis and Monitoring Unit | 29/05/2020 | Record 39 |
| Use of mobile phone for the ERA staff | 40 | ITFM | 30/06/2020 | Record 40 |
| ERA meetings, workshops, seminars, events other than those managed via SRM | 42 | Executive Office and Communication Unit | 30/06/2020 | Record 42 |
| Publication of personal data of ERA staff on the Agency's Intranet and Extranet | 43 | Executive Office and Communication Unit | 30/06/2020 | Record 43 |
| Delivery and control of the access requests to parking facilities | 44 | ITFM | 30/06/2020 | Record 44 |
| Delivery and control of the permission note to use ERA outdoor parking facilities in Valenciennes | 45 | ITFM | 30/06/2020 | Record 45 |
| Appointment of representatives nominated by the Representative Bodies to ERA Working Parties (WPs) | 46 | Railway Systems Department | 24/06/2020 | Record 46 |
| Informal procedure and selection of confidential counsellors for cases of psychological and sexual harassment in the ERA. | 48 | Human Resources | 09/09/2021 | Record 48 |
| Administrative inquiries and disciplinary proceedings at the ERA | 49 | Human Resources | 09/09/2021 | Record 49 |
| EUROPEAN REGISTER OF AUTHORISED TYPES OF VEHICLES (ERATV) | 50 | Analysis and Monitoring Unit | 12/12/2019 | Record 50 |
| Declarations of Interests members of the Board of Appeal | 51 | Executive Office and Communication Unit | Record 51 | |
| Staff Engagement Survey | 52 | Human Resources | 09/09/2021 | Record 52 |
| Unified Communication Platform | 53 | ITFM | 30/06/2020 | Record 53 |
| IT staff on-site availability planning | 54 | ITFM | 30/06/2020 | Record 54 |
| FM staff on-site planned presence | 55 | ITFM | 30/06/2020 | Record 55 |
| Collection and Publication of Declarations of Interests (DoIs) and CVs of ERA Board Members | 56 | ERA | 22/06/2020 | Record 56 |
| Register of Infrastructure (RINF) Common User Interface (CUI) | 58 | Analysis and Monitoring Unit | 21/02/2020 | Record 58 |
| Privileged Accounts Management | 60 | ITFM | 30/06/2020 | Record 60 |
| Generic notification on IT infrastructure | 61 | ITFM | 30/06/2020 | Record 61 |
| Staff Committee Elections | 62 | Human Resources | 09/09/2021 | Record 62 |
| Enterprise Project Management | 63 | Executive Director | 24/06/2020 | Record 63 |
| Pre-selection phase TA, CA, SNE | 64 | Human Resources | 30/06/2020 | Record 64 |
| Implementation Co-operation Group Telematics Applications for Freight | 65 | Railway Systems Department | 23/06/2020 | Record 65 |
| Travels’ agency provision of services | 66 | ITFM | 30/06/2020 | Record 66 |
| Incoming/outgoing Mail Registration System | 67 | Executive Office and Communication Unit | 26/06/2020 | Record 67 |
| Key Performance Indicators (KPIs) for the assessment of the results achieved by the Executive Director of the European Union Agency for Railways | 69 | Executive Office and Communication Unit | 30/06/2020 | Record 69 |
| Agency Consultation | 70 | Railway Systems Department | Record 70 | |
| Stakeholder Relations Management (SRM) | 71 | Executive Office and Communication Unit | 14/05/2020 | Record 71 |
| Microsoft Outlook Calendar visibility | 72 | ITFM | 30/06/2020 | Record 72 |
| Personal data incl. competences and skills of candidate peer evaluators to participate in the peer evaluation of recognition bodies for the purpose of Regulation 402/2013 | 73 | Analysis and Monitoring Unit | 29/06/2020 | Record 73 |
| Azure Active Directory at ERA | 74 | ITFM | 24/05/2021 | Record 74 |
| Personal data of prospecting auditors to participate in the NSA monitoring activity | 75 | Analysis and Monitoring Unit | 03/05/2019 | Record 75 |
| Processing of personal data in relation to the Declaration of interests and Declaration of absence of conflict of interests submitted by Staff members and SNE | 76 | Executive Director | 18/05/2020 | Record 76 |
| Acquisition, editing, management and publication of photos and videos to be used for promotional and information purposes | 77 | ERA Academy and Digital Communication | Record 77 | |
| Processing of personal data in relation to the Declaration of interests and Declaration of absence of conflict of interests submitted by independent experts | 78 | Executive Director | 18/05/2020 | Record 78 |
| Processing of personal data in relation to the Declaration of interests submitted by candidates before being engaged by the Agency | 79 | Executive Director | 18/05/2020 | Record 79 |
| Requests and complaints concerning statutory rights under Art.90 Staff Regulations | 80 | Human Resources | 09/09/2021 | Record 80 |
| Webinars organised by ERA | 81 | ERA | Record 81 | |
| Processing of Personal data in the context of the Review of NIB accident investigation reports. | 82 | Analysis and Monitoring Unit | 26/11/2019 | Record 82 |
| Audits & Inspections under Monitoring system for notified conformity assessment bodies (NoBos) | 83 | Analysis and Monitoring Unit | Record 83 | |
| EUROPEAN RAILWAY ACCIDENT INFORMATION LINKS (ERAIL) | 84 | Analysis and Monitoring Unit | Record 84 | |
| Processing of personal data of prospective users to publish safety alerts in the Safety Alerts IT (SAIT) tool | 86 | Analysis and Monitoring Unit | Record 86 | |
| Staff survey on organisational culture for the Better Togheter at ERA project | 87 | Executive Office and Communication Unit | 23/06/2020 | Record 87 |
| Implementation Co-operation Group Telematics Applications for Passengers | 89 | Railway Systems Department | Record 89 | |
| One-Stop Shop (OSS) | 90 | Planning and Approvals Delivery Unit | 26/06/2020 | Record 90 |
| NSA Allocated Experts assisting the Agency's 4th RP related assessments | 91 | Planning and Approvals Delivery Unit | 29/06/2020 | Record 91 |
| List of contact points for the application of the cooperation agreements | 92 | Planning and Approvals Delivery Unit | Record 92 | |
| Publication of personal data of ERA staff on the Agency's website | 93 | Executive Office and Communication Unit | Record 93 | |
| Processing of health data related to COVID-19 | 94 | Resources and Suppor Unit | Record 94 | |
| SINGLE RULES DATABASE (SRD) | 95 | Analysis and Monitoring Unit | Record 95 | |
| Staff Committee elections’ eVote processing | 96 | Executive Director | Record 96 | |
| Questionnaire about skills for SSC assessments and SSC register of resources | 97 | Safety and Operations Unit | Record 97 | |
| Content creation and collaboration by means of Microsoft Office 365 online | 98 | Resources and Support Unit | Record 98 | |
| COVID-19: Red Scenario implementing measures | 99 | Resources and Support Unit | Record 99 | |
| SYSPER II | 100 | Resources and Support Unit | Record 100 | |
| Organisation Codes Register (OCR) | 101 | Analysis and Monitoring Unit | Record 101 | |
| Processing of Personal Data in the context of the operations of a video-surveillance system | 102 | Resources and Support Unit |