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ERA launches selection procedures for Temporary Agents and Contract Agents by publishing calls for applications on its website. The calls for applications provide information on the job requirements and the conditions of employment.
Temporary Agent (TA) contracts are generally offered for a maximum of 4 years with the possibility of a renewal for another definite period of maximum 2 years. Any further renewal is for an indefinite period. Temporary Agents serve a probationary period of 9 months.
At recruitment, TA posts are classified according to the nature and importance of the duties involved as and stipulated in the call for applications:
Administrator function group (AD): covers 10 grades from AD5 to AD14 corresponding to technical, administrative, advisory, linguistic and scientific duties
Assistant function group (AST): covers 4 grades from AST1 to AST4 corresponding to administrative, technical and clerical duties.
Contract Agent (CA) contracts are generally offered for a fix period of at least 3 months and note more than 5 years.
A Contract Agent whose contract is concluded for a duration of at least 1 year shall serve a probationary period for the first 6 months of his period of employment if s/he is in function group I and the first 9 months is s/he is in any other function group.
The CA contracts may be renewed not more than once for a fixed period of not more than 5 years. The initial contract and the first renewal must be of a total duration of not less than 6 months for function group I and not less than 6 months for the other function groups. Any further renewal shall be for an indefinite period.
CA positions are classified in 4 function groups corresponding to the duties and responsibilities involved, to be performed under the supervision of Temporary Agent:
Function group I: covers three grades corresponding to manual and administrative support service tasks
Function group II: covers four grades corresponding to clerical and secretarial tasks, office management and other equivalent tasks
Function group III: covers five grades corresponding to executive tasks, drafting, accountancy and other equivalent technical tasks
Function group IV: covers six grades corresponding to administrative, advisory, linguistic and equivalent technical tasks.
The grade is established according to the years of professional experience at recruitment.
Before renewal of a contract for an indefinite period, CA in function group IV shall be required to demonstrate the ability to work in a third language among those referred to in Article 55(1) of the Treaty on European Union.
Generally open calls for applications are published on line for 30 calendar days, during which candidates can submit their applications. If deemed necessary, this period may be extended. The exact deadline for applying for a job is stipulated in each call.
ERA does not consider unsolicited/spontaneous applications whether received by post, email or fax. Only applications for published calls for applications/expression of interest can be taken into consideration.
ERA applies a policy of equal opportunities and accepts applications without any distinction whatsoever on grounds of nationality, age, race, political, philosophical or religious conviction, gender or sexual orientation and regardless of disabilities, marital status or other family situation.
The selection procedure and the conditions of recruitment are clearly set out in all calls for applications.
Each application is screened for compliance with the call for applications (e.g. on the basis of the required educational qualifications, years of professional experience etc.). Any application which does not meet the requirements specified in the call for applications (e.g. incomplete applications or those which do not meet the detailed criteria listed under the “eligibility criteria”) will be rejected.
Following the evaluation of the eligible applications and based on the assessment of the specific competences and skills required for the post, the applicants best qualified are called for an interview and written test.
A reserve list with suitable candidates is or may be established by the Selection Committee.
The Executive Director (as Contracting Authority by delegation) appoints a selected candidate from the reserve list established by the Selection Committee and instructs the Human Resources to launch the recruitment procedure.
Before a contract of employment is offered, candidates must undergo a medical check-up in order to attest that they are physically fit to perform the duties linked to the post.
A reserve list is a list of suitable candidates meeting the eligibility criteria and matching best the selection criteria as stipulated in the call for applications. If a post is vacant, one candidate from the reserve list can be immediately appointed to fill the vacancy (in principle the candidate scoring the highest number of points), but as long as the reserve list is valid, it can be used an undefined number of posts becoming vacant at a later stage in a specific area of expertise and/or with a similar profile.
A reserve list is valid for 2 years from the day of its establishment. Reserve lists may be extended if deemed necessary.
For each selection procedure, a Selection Committee is composed of at least 3 members: a Chairperson, a Human Resources representative and a Staff Committee representative. All members of the Selection Committee have the same rights and obligations. The main role of the Section Committee is to select eligible candidates matching best the selection criteria laid down in the call for applications and based on the outcome of the interview/written test establishes the (reserve) list of suitable candidates for the post.
No. Candidates are strictly forbidden to make any contact with the members of the Selection Committee, either directly or indirectly. Any infringement of this rule will lead to disqualification from the selection procedure.
Calls for applications advertised by ERA are independent from each other and if not indicated otherwise, candidates are welcome to apply to any of them should they satisfy the eligibility criteria. Even if your name has been previously put on a reserve list, it is strongly recommended to apply for any new call for applications for which you have the corresponding profile.
In order to apply for a position at ERA, it is mandatory to be a citizen of a Member State of the EU plus Iceland, Liechtenstein and Norway as stated in the call for applications. Applicants with nationalities other than those indicated in the call for applications will be considered as not eligible.
Candidates who possess degrees/diplomas awarded in a country that is not an EU Member State, Iceland, Liechtenstein or Norway should have the diploma/degree officially authorised in one of the Member States of the EU, Iceland, Liechtenstein or Norway in order to be eligible to apply for a position.
To be eligible to apply for a call for applications, you must have gained the minimum entry qualifications by the closing date. Qualifications gained after that date cannot be taken into consideration.
You must meet all the eligibility requirements by the closing date for submission of applications. Professional experience acquired after this date cannot be taken into account and therefore the application will be considered as not eligible.
It depends on the type of post (AST/AD or Function Group for Contractual Agent posts) and is clearly stated in each call for applications. Please read the call for applications carefully before applying. More info on the degree required
Applicants may use any of the official languages of the European Union when applying for a post advertised by ERA. However, in order to facilitate the selection process and to reduce the amount of translations needed, applicants are strongly encouraged to use English, which is the vehicular working language of ERA.
Candidates who are shortlisted for an interview/written test receive an invitation by email, whereas candidates not selected for interview/written test are notified via email of the outcome of the procedure once the invitations have been sent to the shortlisted candidates.
The time taken to invite applicants for an interview/written test depends on the number of applications received for a particular call for applications. Applicants shortlisted for an interview/written test are informed once all applications have been assessed. This can take up to about 8 weeks from the closing date of the call for applications.
The interview aims at giving you the opportunity to demonstrate a range of competencies and skills pertaining to the position you applied for. The interview is held in English but the knowledge of other languages may also be tested. Native English speakers must prove their ability to work in a second EU language. You are recommended to prepare yourself for the interview:
Familiarize yourself with the ERA’s mission, vision and values,
Read carefully the contents in the call for applications,
Think about where you have performed tasks and responsibilities similar to those described and have demonstrated relevant competencies. We would like to know why you think you are the right person for the position and how your experience makes you suitable,
Be open and communicate your thoughts, views and feelings to the Selection Committee. We would like to get an impression of you as a person and not just of your knowledge and competencies,
Take the opportunity to ask questions and obtain the information you need to help you for an opinion of whether the position and the ERA is where you would like to be.
The written test is designed to assess some of the competencies indicated in the call for applications under the selection criteria. The written test is laptop-based. You will have the choice between a QWERTY or an AZERTY keyboard. The written test is in English but the knowledge of other languages may also be tested.
All candidates who attend an interview/written test and have their place of residence/departure more than 200 km away from Valenciennes, receive a contribution towards their travel and accommodation expenses.
The candidates are invited to fill in the contribution form in order to claim reimbursement, and to return the form, duly filled in and signed, to us by e-mail. All contributions will be processed according to the Agency’s rules.
Inclusion in a reserve list does not guarantee a job offer. As long as the reserve list remains valid, ERA may offer a position to a successful candidate who best matches the specific needs of ERA. Candidates’ profiles will be considered with all due care each time a post for which they are qualified becomes available.
Please note that the Executive Director (in his capacity as Contracting Authority) does not have the power to amend the decisions of a Selection Committee. The Court has consistently held that the wide discretion enjoyed by Selection Committee is not subject to review by the Court unless rules which govern the proceedings of Selection Committees have been infringed.
It is also possible to complain to the European Ombudsman pursuant to Article 228(1) of the Treaty on the Functioning of the European Union and in accordance with the conditions laid down in the Decision of the European Parliament of 9 March 1994 on the regulations and the general conditions governing the performance of the Ombudsman’s duties, published in Official Journal of the European Union L 113 of 4 May 1994:
In order to develop employees’ professional skills and performance and to better contribute to ERA’s mission, learning and development at ERA includes the full development spectrum from formal to informal learning of both general and technical nature:
Instructor led face-to-face training through ERA’s procured training providers
Self-managed learning via e-learning, reading and further education
Temporary and Contract Agents at ERA are subject to an annual performance appraisal system called Career and Development Review (CDR).
The CDR dialogue is a key moment of the year where line managers and staff build new opportunities for professional growth together and set priorities of the year through an open and constructive dialogue. The CDR dialogue is a moment of sound reflection and exchange between both actors.
In general terms, the purpose of the CDR dialogue is to bring alignment and consistency between ERA’s long, medium and short-term objectives and the motivation and aspirations of staff members.
Linked to the CDR dialogue is a merit-based promotion policy applied on an annual basis.
Candidates for a Seconded National Expert (SNE) post must be sponsored by their national authorities. Since SNEs remain in the service of their national employer and continue to be paid their national salary by that employer, they must have the fiat from their national authorities for the secondment. Confirmation of this is required in the form of a letter of sponsorship.
The traineeship scheme of the ERA is addressed mainly to young university graduates, without excluding those who – in the framework of lifelong learning – have recently obtained a university diploma and are at the beginning of a new professional career.
The aim of the traineeship ate ERA are:
To provide trainees an understanding of the objectives and activities of ERA
To enable trainees to acquire practical experience and knowledge of the day-to-day work of ERA in the different fields of activity of the Agency
To promote European integration within the spirit of new governance and through active participation to create awareness of true European citizenship
To enable trainees to put into practice knowledge acquired during their studies, or professional careers.
ERA through its traineeship scheme can take advantage of the inputs from young graduates, who bring a fresh point of view and up-to-date academic knowledge to the benefit of the Agency.
Every year, the Executive Director decides the number of traineeship placements in each Unit, depending on the level of funds available and on the capacity of each Unit to accommodate trainees. More info on traineeship
There is no official age limit for applying for a traineeship. However, ERA’s traineeship programmes are aimed at young university graduates and students and present an opportunity to gain initial work experience.