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NoBo EC Certificates in ERADIS-After an EC Certificate has been published

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ERADIS updates the [Validity] field automatically to “Expired” when the “Valid until” date has passed.

Published EC Certificates cannot be modified, to do so, the NoBo one must request the Agency to un-publish the relevant Certificate sending an email to ERADIS. Once the Certificate has been un-published, one is able to modify it and re-submit it to the Agency for publication.

The “Certificate type” field is disabled when an “Interoperability Constituent” is selected. To enable it, the option “Please select…” has to be chosen form the dropdown list in the field “Interoperability Constituent”. Please note that this is explained in the “information message” linked to the “Certificate type” when creating a Certificate in ERADIS.

A NoBo user can access these options from the main page of the “NoBo EC Certificates, NoBo QMS Approvals and NoBo ISVs” section of ERADIS. They are located at the top of the page.

Figure 2

It can also be done from an opened Certificate. In this case, the buttons to access these options are located at the bottom of the page.

Figure 3

Pending discussions and decision at NB Rail level to find a harmonized procedure.

ERADIS offers two alternatives to replace a Certificate: AMEND and WITHDRAW.

  • AMEND. For traceability and transparency purposes when one certificate replaces another one, the most recent one can make reference to the previous one in ERADIS. If “Certificate 2” replaces “Certificate 1”, the procedure to do so can be the following:
  1. The NoBo submits “Certificate 1”
  2. ERA publishes “Certificate 1”
  3. The NoBo amends it with the “Certificate 2” (to amend a Certificate see Q.11). A link will be created between the 2 Certificates with the first one automatically appearing as the previous Certificate.

Figure 4

  • WITHDRAW. The second option to replace a Certificate is to withdraw (to withdraw a Certificate see Q.11) the previous Certificate and upload the latest one using the function “submit new EC Certificate”.

The main difference between these two options is the way they are labelled in the “Status” column in ERADIS.

  • Using the function withdraw, both Certificates are shown in the search results of ERADIS. The previous Certificate has “Withdrawn” status, while the latest Certificate’s status is “New”:

Figure 5

  • Using the function amend, only the latest Certificate appears in the search results of ERADIS, with “Amended” status. Nevertheless, the previous Certificate is not deleted from ERADIS, it is only “hidden”. It can be addressed from the latest Certificate (as shown in the image above in this same Q.12).

Figure 6

In this case, instead of using the “amend” function, the previous Certificates should be “withdrawn”. Please note that the reason for the withdrawal (i.e., that they have been replaced) must be mentioned in the comment field, always including the “Certificate number” of the new one.