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Format: 13/11/2019
Format: 13/11/2019

Publication date

03/10/2019

Description

The Management Board adopted the model decision attached to Decision C(2019) 3016 of 2.5.2019 on giving the Commission's ex ante agreement to the adoption by decentralised agencies and joint undertakings of the general provisions for implementing Article 79(2) of the Conditions of Employment of Other Servants of the European Union, governing the conditions of employment of contract staff employed under the terms of Article 3a of those Conditions of Employment.

This Decision was adopted by written procedure.

Related documents :

  • DECISION n°210 on the general provisions for implementing Article 79(2) of the Conditions of Employment of Other Servants of the European Union, governing the conditions of employment of contract staff employed under the terms of Article 3a thereof (203.76 KB)
  • Annex 1: Contract staff selection procedure (449.96 KB)
  • Annex 2: Taking account of qualifications and professional experience for purposes of grading contract staff in their function group (381.65 KB)
  • Annex 3: Rules applicable to changes in engagement following a contract with ERA or with another Union agency or institution (350.82 KB)
  • Publication date

    03/10/2019

    Description

    In order for the Executive Director to take decisions on VA, SSC, and ERTMS trackside deployment approvals in accordance with Articles 14, 20, 21 and 22 of Regulation (EU) 2016/796, and considering that the timeframe for the decisions would be tight and need to be taken quickly as well as recognizing that in case of absences of the decision maker, the delivery of approvals system should be able to function, the Management Board adopted adopted Decision n°194 in its meeting of 24 January 2019, putting in place a system of delegations of powers to ensure that the decisions are taken at the proper level, guaranteeing business continuity in his absence, and in line with the requirements of the applicable legislation. This Decision needed amendment in light of the Agency’s re-organisation.

    This Decision was adopted in meeting 50 on 25 September 2019.

    Related documents :

  • DECISION n°209 of the MB of the Agency on amending MB Decision n°194 establishing procedures for decision-making by the Executive Director in relation to authorisations for placing vehicles on the market, single safety certificates, and ERTMS track-side (396.6 KB)
  • Publication date

    03/10/2019

    Description

    On 02.09.2019 the authorities in DG HR informed the Agency that the Management Board has to officially request the agreement from the relevant authorities in DG HR to

    • derogate (i.e. introduce amendments from the original decision before formal adoption by the MB), and
    • opt-out (i.e. non-application of the decision)

    from the application by analogy of Commission Decisions.

    Each time the Commission adopts Decisions from which the Agency needs to derogate/opt-out, the Agency’s Management Board shall delegate the power to request agreement from the authorities in DG HR to the Executive Director.

    This Decision was adopted in meeting 50 on 25 September 2019.

    Related documents :

  • DECISION n°208 DECISION n°208 of the Management Board of the European Union Agency for Railways on delegating the power for requesting agreement from the authorities in DG HR to derogate / opt-out from Commission Decisions to the Executive Director (363.09 KB)
  • Publication date

    03/10/2019

    Description

    The Agency was, at the end of 2018, mandated with the task of preparing the CSM on the assessment of Safety levels and Safety performance of railway operators at national and Union level, originally to be executed in 2020. However, after the train accident in Denmark, the EC requested an acceleration of this mandate. Consequently, the MB agreed that SPD 2019, adopted in November 2018 (Decision no. 186/2018), is amended to reflect this new task in Activity 1 (Objective 1.3), Activity 2 (Objective 2.1) and Activity 4 (Objective 4.4).

    This Decision was adopted in meeting 50 on 25 September 2019.

    Related documents :

  • DECISION n°207 of the Management Board of the European Union Agency for Railways amending the Single Programming Document 2019 (amendment n°2) (402.52 KB)
  • Publication date

    23/09/2019

    Description

    On the basis of the new general Financial Regulation, the Commission Delegated Regulation(EU) 2019/715 of 18 December 2018 on the framework financial regulation (FFR) for the bodies set up under the TFEU and Euratom Treaty and referred to in Article 70, has been published in the Official Journal of the European Union (OJ EU) on 10 May 2019. Following the Article 114 of the FFR the text will enter into force on the day following that of its publication of the text in the OJ of the European Union, but it applies (retroactively) from 1 July 2019.

    This Decision was adopted by written procedure.

    Related documents :

  • DECISION n°206 of the Management Board of the European Union Agency for Railways adopting the new ERA Financial Regulation (261.84 KB)
  • Annex : ERA Financial Regulation (544.03 KB)
  • Publication date

    28/06/2019

    Description

    According to article 51 § 1 point (a) of the new Agency Regulation, an annual report for the previous year should be adopted by the Management Board and sent to the European Parliament, the Council, the Commission and the Court of Auditors by 1 July each year and made publicly available.

    The main elements in the Consolidated Annual Activity Report for the year 2018 concern the provision of information on:

    • An overall reporting of the Agency’s main activities, outputs and achievements in 2018
    • Risk Management status
    • Internal Control Standards Assessment
    • Results of Audits of the European Court of Auditors and the Internal Audit Service
    • Follow up of reservations and action plans for audits from previous years

    This Decision was adopted by written procedure.

    Related documents :

  • DECISION n°205 of the Management Board of the European Union Agency for Railways adopting the Consolidated Annual Activity Report 2018 (364.18 KB)
  • Annex: Consolidated Annual Activity Report 2018 (2.22 MB)
  • Publication date

    25/06/2019

    Description

    The Management Board adopted the model decision attached to Decision C(2018) 2542 of 24.4.2018 on giving the Commission’s ex ante agreement to the adoption by decentralised agencies and joint undertakings of implementing rules on middle management staff.

    This Decision was adopted by written procedure.

    Related documents :

  • DECISION n°204 of the Management Board of the European Union Agency for Railways on middle management staff (470.54 KB)
  • Publication date

    25/06/2019

    Description

    The Management Board adopted the model decision for decentralised agencies and joint undertakings on types of post and post titles attached to the Commission Decision C(2018) 8800 of 11.12.2018 on giving the Commission’s ex ante agreement to the adoption by decentralised agencies and joint undertakings of implementing rules on types of post and post titles, as adapted to ERA.

    This Decision was adopted by written procedure.

    Related documents :

  • DECISION n°203 of the Management Board of the European Union Agency for Railways on types of post and post titles in ERA (304.04 KB)
  • Publication date

    24/06/2019

    Description

    The budget of ERA for the year 2018 was established in compliance with the principles of unity, budget accuracy, annuality, equilibrium, unit of account, universality, specification, sound financial management and transparency as set out in the ERA Financial Regulation.

    The annual accounts 2018 of the Agency have been prepared in accordance with the Title IX of the Financial Regulation applicable to the general budget of the European Union and in accordance with the accounting rules, and the accounting principles and methods.

    The Management Board gave a positive opinion considering that the ERA accounts, taken as a whole, and drawn up under the responsibility of the Agency’s Executive Director, reflect the implementation of the Agency’s 2018 budget and the activities undertaken by it during this year.

    This Decision was adopted by written procedure.

    Related documents :

  • DECISION n°202 of the Management Board of the European Union Agency for Railways adopting an Opinion on the Annual Accounts 2018 (286.74 KB)
  • Annex 1 – Final accounts 2018 (1.07 MB)
  • Annex 2 – Report on budgetary and financial management 2018 (563.42 KB)
  • Publication date

    06/06/2019

    Description

    The Terms of Reference for the Fourth Railway Package Readiness Assurance were adopted by the Management Board in its meeting of 26/09/2017; the scope was enlarged on 27/02/2018. The original deadline of the mandate of the Steering Group was set for June 2019. As the majority of Member States will transpose in 2020 and the real problems will only surface when the Agency will be operational, it is felt important to keep this Steering Group in place until at least the end of 2020.

    This Decision was adopted in meeting 49 on 04 June 2019.

    Related documents :

  • DECISION n°201 of the Management Board of the European Union Agency for Railways on the continuation of the mandate for the 4th Railway Package Readiness Assurance (410.27 KB)
  • Publication date

    06/06/2019

    Description

    Following MB decision of 30 September 2014, the Agency’s Executive Director’s term finishes on 31 December 2019. Article 68(4) of Regulation (EU) 2016/796 envisages that the Management Board may extend this term of office for no more than 5 years.

    In addition, Article 68(5) stipulates that “The Management Board shall inform the European Parliament of its intention to extend the Executive Director's term of office. Within 1 month before any such extension, the Executive Director may be invited to make a statement before the competent committee of the European Parliament and to answer questions put by its members.”

    This Decision was adopted in meeting 49 on 04 June 2019.

    Related documents :

  • DECISION n°200 of the Management Board of the European Union Agency for Railways on intention to extend the Executive Director's term of office and informing the European Parliament of this extension (287.79 KB)
  • Publication date

    06/06/2019

    Description

    The Framework for Good Administrative Behaviour of the European Union Agency for Railways has been adopted via Management Board Decision No 169. It included a Code of Conduct (structured on the backbone of the Code of Good Administrative Behaviour developed by the European Ombudsman[1]) and three annexes:

    • Annex 1 (Framework on Impartiality and Independence);
    • Annex 2 (Framework on gifts and hospitality);
    • Annex 3 (Guidelines for staff on the use of Social Media).

    The Code of Conduct has been revised to be adapted to the Agency’s new mandate, and its new structure and environment.

    This Decision was adopted by written procedure.

    Related documents :

  • DECISION n°199 of the Management Board of the European Union Agency for Railways adopting the revised Framework for Good Administrative Behaviour (621.56 KB)
  • Publication date

    03/05/2019

    Description

    SPD 2019 was adopted in November 2018 (Decision no. 186/2018). The amendment aims at completing and clarifying the procurement plan in Annex VIII in the following activities:

    • Adding procurement “External Service Provision
    • ERA Information System Development (ESP-EISD VI)”
    • Adding procurement “Professional interpretation related services”
    • Adding procurement “Media monitoring service for the Agency”
    • Splitting the procurement procedure of "Communication services" into 3 parts
    • Updating the recorded value for the ERTMS Conference from its net amount to the full amount (net amount plus fees to be recovered)

    This Decision was adopted by written procedure.

    Related documents :

  • DECISION n°198 of the Management Board of the European Union Agency for Railways amending the Single Programming Document 2019 (431.03 KB)
  • Publication date

    08/04/2019

    Description

    The MB decided in its meeting of 31 January 2017 to appoint the Director for Land Transport, Directorate-General for Mobility and Transport, representative of the European Commission in the Management Board and Yrjö Mäkelä, Director, Finnish Transport and Communications Agency, as reporting officers for the annual appraisal exercises of the Agency’s Executive Director. Due a change in DG MOVE’s organisation, the Director for Land Transport is being replaced by the Director-General of DG MOVE.

    This Decision was adopted by written procedure.

    Related documents :

  • DECISION n°197 of the MB of the Agency on amending Decision 109 of 26 November 2014 of the Administrative Board appointing two reporting officers for the appraisal of the Executive Director, as amended by Decision 151 of 31 January 2017 of the MB (366.67 KB)
  • Publication date

    04/03/2019

    Description

    According to Articles 55 and 56 of Regulation (EU) 2016/796 (Agency Regulation) and Articles 1 and 2 of Commission Implementing Regulation (EU) 2018/867 of 13 June 2018 laying down the rules of procedure of the Board(s) of Appeal of the European Union Agency for Railways (BoA RoP), the MB should establish at least one Board of Appeal as permanent body and appoint its members/alternates and Chairperson.

    In its 47th meeting on 28 November 2018, the Agency’s MB decided on the criteria for nominating Board of Appeal members and appointed representatives for assessing the list of qualified candidates (MB Decision nr 184). This task has been carried out and the names of the Chair, full-time members and alternates are being proposed in the draft decision.

    This Decision was adopted by written procedure.

    Related documents :

  • DECISION n°196 of the Management Board of the European Union Agency for Railways establishing one Board of Appeal and appointing its members and Chairperson (379.99 KB)
  • Publication date

    19/02/2019

    Description

    Following to the Agency reorganisation in summer 2018, the procedure, adopted by the Management Board in 2017 (Decision n°149), required an alignment to reflect responsibilities at present. In addition, in the context of the Agency’s ISO 9001 certification and continuous improvement, the procedure has been simplified in the approval step.

    This Decision was adopted by written procedure.

    Related documents :

  • DECISION n°195 of the Management Board of the European Union Agency for Railways adopting the Amended Agency’s Impact Assessment Methodology (361.33 KB)
  • Annex 1 – Impact Assessment procedure (473.66 KB)
  • Annex 2 – Impact Assessment template (478.86 KB)
  • Publication date

    07/02/2019

    Description

    In order for the Executive Director to take decisions on Vehicle Authorisation, Single Safety Certificates, and ERTMS trackside deployment approvals in accordance with Articles 14, 20, 21 and 22 of Regulation (EU) 2016/796, and considering that the timeframe for the decisions would be quite tight and that the decisions will need to be taken quickly as well as recognising that in case of absences of the decision-maker, the delivery of approvals system should be able to function, the Board adopted rules on which such decisions should be taken in terms of business continuity, availability of expertise, and controls at the appropriate levels.

    This Decision was adopted in meeting 48 on 24 January 2019, and amended in meeting 50 on 25 September 2019.

    Related documents :

  • Amended DECISION n°194 of the MB of the European Union Agency for Railways establishing procedures for decision-making by the Executive Director in relation to authorisations for placing vehicles on the market, single safety certificates, and ERTMS (378.34 KB)
  • Publication date

    06/02/2019

    Description

    This Decision refers to the annual Communication plan of the Agency which needs to be adopted by the Board. It provides an overview of (1) the major milestones for 2019, (2) the Communication events of the year, (3) Newsletter editions, and (4) Other publications.

    This Decision was adopted in meeting 48 on 24 January 2019.

    Related documents :

  • DECISION n°193 of the Management Board of the European Union Agency for Railways adopting the ERA Communication Plan for 2019 (438.38 KB)
  • Publication date

    06/02/2019

    Description

    In its communication COM(2013)519 of 10/07/2013 on the programming of human and financial resources for decentralised agencies 2014-2020, the Commission foresaw for the ERA 2020 budget an EU contribution of 26,75 Mio€ with 148 TA and 36 CA.  This Decision provides a forecast of the expenditure and revenue for 2020. There is, however, not yet enough information in order to estimate the volume and complexity of the projects for vehicle authorisation, safety certification, which will arise in 2019-2020.  The Agency will be able to provide more accurate estimates for 2020 and amend the SPD draft accordingly before its adoption by the Management Board in November, based on the progress of work in the second half of 2019.

    This Decision was adopted in meeting 48 on 24 January 2019.

    Related documents :

  • DECISION n°192 of the Management Board of the European Union Agency for Railways adopting the statement of estimates 2020 and endorsing SPD 2020 (369.73 KB)
  • Annex 1 – Statement of estimates 2020 (393.61 KB)
  • Annex 2 – Establishment plan 2020 (307.41 KB)
  • Publication date

    18/01/2019

    Description

    In order to ensure consistency and alignment with the requirements of the updated internal control framework of the European Commission, the Agency revised its ERA management standards.  The decision was adopted by Written Procedure.

    Related documents :

  • DECISION n°191 of the Management Board of the European Union Agency for Railways adopting the revised ERA Management Standards (461.48 KB)
  • Publication date

    13/12/2018

    Description

    This Decision refers to the adoption of the budget 2019 and the establishment plan 2019, based on communication COM(2013)519 of 10/07/2013 on the programming of human and financial resources for decentralised agencies 2014-2020.

    This Decision was adopted in meeting 47 on 28 November 2018

    Related documents :

  • DECISION n° 190 of the Management Board of the European Union Agency for Railways adopting the budget and establishment plan 2019 (153.03 KB)
  • Annex 1 : Budget 2019 (473.87 KB)
  • Annex 2 : Establishment plan 2019 (123.37 KB)
  • Publication date

    13/12/2018

    Description

    This Decision provides the Agency with the possibility to recover costs when engaging at the request of the Commission, Member States, candidate countries or the networks, in training and other appropriate activities concerning the application and explanation of railway safety and interoperability legislation and related products of the Agency such as registers, implementation guides and recommendations (Art. 43 of the Agency Regulation).

    This Decision was adopted in meeting 47 on 28 November 2018

    Related documents :

  • DECISION n°189 of the MB of the Agency on the practical modalities relating to recovery of costs incurred by the Agency for its assistance to Member States, candidate countries and stakeholders on training and other appropriate activities (159.37 KB)
  • Publication date

    13/12/2018

    Description

    This Decision amends MB Decision n°161/2017 and defines a targeted scope for the NSA monitoring. The amendment was needed to ensure a balanced budget for SPD 2019.

    This Decision was adopted in meeting 47 on 28 November 2018

    Related documents :

  • DECISION n°188 of the MB of the Agency amending Decision n°161 of the MB of the Agency on the adoption of the policy on monitoring the performance and decision‐making of National Safety Authorities (NSAs) adopted on 29 November 2017 (162.12 KB)
  • Publication date

    13/12/2018

    Description

    This Decision amends AB Decision n°22/2008 and covers the scope and rules for reimbursing experts participating to the Agency’s meetings. The amendment was needed to ensure a balanced budget for SPD 2019.

    This Decision was adopted in meeting 47 on 28 November 2018

    Related documents :

  • DECISION n°187 of the MB of the Agency for amending AB Decision n° 22/2008 adopting Rules on the reimbursement of expenses incurred by people from outside the ERA invited to attend meetings in an expert capacity (160.89 KB)
  • Publication date

    13/12/2018

    Description

    This Decision refers to the adoption of the Single Programming Document 2019. The document takes the opinion of the European Commission into account, according to article 25.2 (c) of the Agency Regulation, as well as the outcomes of the consultation process in the course of 2018.

    This Decision was adopted in meeting 47 on 28 November 2018

    Related documents :

  • DECISION n°186 of the Management Board of the European Union Agency for Railways adopting the Single Programming Document 2019 (152.34 KB)
  • Annex: Single Programming Document 2019 (954.02 KB)
  • Publication date

    13/12/2018

    Description

    This Decision refers to the rules on the reimbursement of expenses for members of the Board of Appeals and other persons envisaged under the Board(s) of Appeal Rules of Procedure. The rules define the details and amounts of travel, accommodation and daily allowances reimbursements for the BoA members as well as those of other experts including their fees.

    This Decision was adopted in meeting 47 on 28 November 2018

    Related documents :

  • DECISION n°185 of the Management Board of the European Union Agency for Railways adopting rules on reimbursement of travel accommodation expenses and subsistence allowance for members of the Board of Appeals and other persons and on fees for experts envi (147.71 KB)
  • Publication date

    13/12/2018

    Description

    Prior to establishing the Board(s) of Appeal, the MB decided to firstly set the criteria on how potential candidates will be assessed. The MB also decided on a list of names of MB members who would assess all the candidates and propose the most suitable ones to the MB for adoption.

    This Decision was adopted in meeting 47 on 28 November 2018

    Related documents :

  • DECISION n°184 of the Management Board of the European Union Agency for Railways on establishing the criteria for nominating Board of Appeal members and appointing representatives for assessing the list of qualified candidates (390.81 KB)
  • Publication date

    21/11/2018

    Description

    Adopted by Written Procedure - on 15 November 2018

    Related documents :

  • DECISION n°183 of the Management Board of the European Union Agency for Railways on the guidelines on whistleblowing (591.61 KB)
  • Publication date

    17/10/2018

    Description

    Adopted by Written Procedure - on 17 October 2018

    Related documents :

  • DECISION n°181 of the Management Board of the European Union Agency for Railways concerning the function of Adviser (408.24 KB)
  • Publication date

    18/08/2018

    Description

    Adopted by Written Procedure - on 18 August 2018

    Related documents :

  • DECISION n°180 of the Management Board of the European Union Agency for Railways approving a Headquarters Agreement between the Agency and the Host State (362.01 KB)
  • Publication date

    04/04/2018

    Description

    Adopted by Written Procedure - on 04 April 2018

    Related documents :

  • DECISION n°172 of the Management Board of the European Union Agency for Railways on the implementation of the Framework for Learning and Development (218.48 KB)
  • Publication date

    15/02/2018

    Description

    Adopted by Written Procedure - on 13 February 2018

    Related documents :

  • DECISION n°170 of the Management Board of the European Union Agency for Railways laying down implementing rules on temporary occupation of management posts (140.15 KB)
  • Publication date

    25/01/2018

    Description

    Adopted during meeting 45 on 25 January 2018

    DECISION n°165 of the Management Board of the European Union Agency for Railways establishing a procedure for cooperation by the Agency and its staff with Member States judicial authorities in the context of judicial proceedings

    Related documents :

  • DECISION n°165 of the Management Board of the European Union Agency for Railways establishing a procedure for cooperation by the Agency and its staff with Member States judicial authorities in the context of judicial proceedings (123.77 KB)
  • Annex: Procedure for cooperationby the Agency and its staffwith Member States judicial authorities in the context of judicial proceedings (213.82 KB)
  • Publication date

    26/09/2017

    Description

    Related documents :

  • ERA Executive Board Strategic Rolling Calendar 2017-2018 (121.64 KB)
  • Publication date

    27/06/2017

    Description

    Related documents :

  • ERA Management Board Paper on the Role of the Executive Board (203.61 KB)
  • Publication date

    29/11/2016

    Description

    Adopted during meeting 40 on 29 November 2016

    Related documents :

  • DECISION n°143 of the Management Board of the European Railway Agency adopting the Single Programming Document 2017 (121.94 KB)
  • Publication date

    31/03/2016

    Description

    Related documents :

  • DECISION n°130 of the Administrative Board of the European Railway Agency on Working Time (220.21 KB)
  • Publication date

    17/11/2015

    Description

    Administrative Board decision of the European Railway Agency adopting adopting an amendment to the Work Programme 2015

    Adopted by written procedure - on 17 November 2015

    Related documents :

  • DECISION n°118 of the Administrative Board adopting amendment Work Programme 2015 (403.38 KB)
  • Annex : Work Programme 2015 amended version (1.04 MB)
  • Publication date

    22/06/2015

    Description

    Adopted during meeting 36 on 16 June 2015

    Related documents :

  • Decision n°117 of the Administrative Board of the European Railway Agency amending the establishment plan 2015 (408.81 KB)
  • Publication date

    31/03/2015

    Description

    Adopted during meeting 35 on 24 March 2015

    Related documents :

  • Decision n°114 of the Administrative Board of the European Railway Agency adopting an amendment to the Work Programme 2015 (261.97 KB)
  • Publication date

    31/03/2015

    Description

    Adopted during meeting 35 on 24 March 2015

    Related documents :

  • Decision n°113 of the Administrative Board of the European Railway Agency adopting the assessment of the Annual Activity Report 2014 (114.49 KB)
  • Publication date

    31/03/2015

    Description

    Adopted during meeting 35 on 24 March 2015

    Related documents :

  • Decision n°112 of the Administrative Board of the European Railway Agency adopting the Annual Activity Report 2014 (70.83 KB)
  • Annex : Annual Activity Report 2014 (2.44 MB)
  • Publication date

    31/03/2015

    Description

    Adopted during meeting 35 on 24 March 2015

    Related documents :

  • Decision n°111 of the Administrative Board of the European Railway Agency adopting the Multi-Annual Staff Policy Plan 2016-2018 (84.41 KB)
  • Annex : Multi-Annual Staff Policy Plan 2016-2018 (1.35 MB)
  • Publication date

    31/03/2015

    Description

    Adopted during meeting 35 on 24 March 2015

    Related documents :

  • Decision n°110 of the Administrative Board of the European Railway Agency adopting the statement of estimates 2016 (672.98 KB)
  • Publication date

    29/11/2012

    Description

    Decision n°69 amending the rules on the reimbursement of experts' expenses invited to attend meetings in an expert capacity Adopted during meeting 24 on 29 November 2011

    Related documents :

  • DECISION n°69 of the Administrative Board of the European Railway Agency amending the daily allowance rate foreseen in the Rules on the reimbursement of expenses incurred by people from outside the European Railway Agency invited to attend meetings in an (160.71 KB)
  • Publication date

    28/10/2012

    Description

    Decision 22 adopting Rules on the reimbursement of expenses incurred by people from outside the ERA invited to attend meetings in an expert capacity and repealing AB Decision 4 dated 9 March 2006

    Adopted during meeting 15 on 28 October 2008

    Related documents :

  • DECISION n°22 adopting Rules on the reimbursement of expenses incurred by people from outside the European Railway Agency invited to attend meetings in an expert capacity and repealing Administrative Board Decision n° 4 dated 9 March 2006 (118.81 KB)