Registration to an ERA conference
This website gives you the possibility to register to an ERA conference. Your personal data will be collected and further processed for the purposes detailed hereafter. The relevant processing operations thereof and the conference are under the responsibility of the Head of Unit managing the conference acting as the data controller.
- What personal information do we collect, for what purpose and through which technical means?
The personal data collected and further processed are:
- data necessary for the organisation and management of the conference, e.g. such as gender (needed for the right title), name, surname, profession, postal & e-mail addresses, phone number, fax number;
- photographs/pictures which could be published in the context of the conference.
The purpose of the processing of personal data performed in the context of the conference is the management/organisation of the conference, including management of lists for contacts, invitations, participants, reports, distribution of reports, feedback on reports, follow-up actions, news, publications photographs/pictures, presentations, publication on the internet.
The participants who prefer their images are neither taken nor published on any support have the possibility to object.
The processing operations on personal data linked to the organisation and management of this conference is necessary for the Agency’s management and functioning, as mandated by Regulation (EC) 881/2004.
- Who has access to your information and to whom is it disclosed?
Some of your personal data (list of participants with names, first names and photos) may be published on the web.
If you do not agree with this publication of your personal data, please opt-out where required or inform the data controller by using the contact information of the conference and explicitly specifying your request.
- How do we protect and safeguard your information?
The collected personal data and all information related to the above mentioned conference are stored on the Agency’s servers, the operations of which abide by the Agency's security decisions and provisions established for this kind of servers and services. Audio and video recordings as well as information displayed on the internet/intranet might be stored on servers of external contractors abiding by the necessary security provisions.
In case you want to verify which personal data is stored on your behalf by the responsible controller, to have it modified respectively corrected or deleted, please contact the Controller by using the Contact Information of the conference and by explicitly specifying your request. Special attention is drawn to the consequences of a request for deletion, in which case any possibility to be able to contact you will be lost.
- How long do we keep your data?
Your personal data will be part of a list of contact details shared internally amongst the staff of the ERA services for the purpose of contacting you in the future in the context of the ERA's activities. If you do not agree with this, please contact the Controller by using the Contact Information of the conference and by explicitly specifying your request.
If you have questions regarding the organisation of the conference, or concerning any information processed in the context of the conference, or on your rights, feel free to contact the support team, operating under the responsibility of the data controller, using the contact information of the conference.
Remarks can be addressed to the ERA Data Protection Officer. Complaints can be addressed to the European Data Protection Supervisor.