The Vehicle Keeper Marking Register (VKM Register) provides the unique VKM and name of all keepers (EU/OTIF). It is defined in Appendix 6 part 1 of Decision 2007/756/EC.

The VKM register is updated on a monthly basis.

Since 2014, a joint OTIF/EU VKM Register is hosted by ERA and provides the VKM details in four languages (English, French, German, Russian).

The VKM register is available either in PDF or in Excel format. In case there are differences between both files, the PDF format prevails over the other format.

Any request for a new VKM, a change of the VKM and the change of the keeper´s name should be submitted to the National Safety Authority of that Member State, where the respective keeper has its place of business, using a dedicated form (Word or Excel).

Introduction

The European Vehicle Register (EVR) is a web-based tool used by Keepers to submit their applications for vehicle registration and by Registration Entities (REs) to manage the allocation of vehicle numbers and to record vehicle registrations. 

As with the ECVVR, the EVR vehicle registration process is managed at national level.

Therefore, through the EVR:

• REs manage user accounts;
• Keepers submit their application for vehicle registration to the relevant RE of the Member State (MS), where they aim to register their authorised vehicle. All other contacts between Keepers and REs remain outside the EVR;
• There will be no direct contact between Keepers and the Agency during the process of vehicle registration;
• Fees and charges for vehicle registration remain at MSs’ discretion.

Since 03/12/2020, the EVR has been available to REs for testing; the EVR will be put in production when considered stable by the community of REs. 

The Agency will provide support to the REs for the use of the EVR considering:

• The REs of the MSs which are “centralised” in the EVR will participate along with the Agency in the migration of their vehicle registrations into the EVR test environment;
• The REs of the MSs which are “decentralised” in the EVR should provide the connection information of their decentralised vehicle register to be configured in the EVR test environment.

All vehicle registrations available for consultation via the ECVVR will be available for consultation in the EVR once it is in production. 

To ensure business continuity, the ECVVR will be available for regular use until the end of 2021.

This will allow:

• REs to continue vehicle registration and consultation via their respective national vehicle registers (NVR). 
• REs and the Agency to ensure the full testing and validation of the EVR.
   

The EVR Decision 2018/1614 defines the Organisation Codes as a code consisting of four alphanumeric characters. Any Organisation accessing the EVR, or other ERA applications, where organisation code is requested, shall be assigned an organisation code.

Organisation Codes are allocated by the Agency to all interested parties, operating in the European Railway system.

The Organisation Codes are not the equivalent of RICS Company Codes issued by UIC. Each business entity operating in the Single European Railway Area and interacting with ERA hosted registers must have an allocated Organisation Code, even if it has a registered UIC RICS Code. In the first phase of implementation of the Organisation Code allocation, the Agency issues solely alphanumeric codes.

Companies involved into TAF/TAP data exchange and companies cooperating with OSJD members, still need to obtain a 4 digit numeric code from UIC. For these companies ERA will allocate an Organisation Code with the same value as their obtained UIC RICS code.

Any request for a new alphanumeric Organisation Code or for modification of Organisation data should be submitted to the Agency by e-mail using the below listed Application Form in Excel.