European Railway Agency - ERA

Making the railway system work better for society.

The 2021-2023 programming period marks the full-fledged implementation of the new tasks arising from the technical pillar of the 4th Railway Package together with the regular tasks in the field of railway safety & interoperability.

Our mission

Making the railway system work
better for society.

train

Our Values

Stakeholder Focus
Ethical Values Commitment
Everybody’s Commitment to Quality
A Culture of Sustainability
Legal Compliance
Staff involvement and development
Continuous Improvement
Information Governance

Structure of the
multi-annual
programme 2021-2023

Focus and simplicity

The structure of Agency’s multi-annual activities, organised according to the Plan-Do-Check-Act cycle. This structure is primarily designed to ensure improved effectiveness and efficiency of the Agency work programme and is agnostic towards the organigram of the Agency.

Activity 1 – Contributing to shaping target and global reference Activity 2 – Developing the harmonised regulatory SERA technical framework Activity 4 – Monitoring, evaluating and reporting Activity 3 – Implementing the harmonised regulatory SERA framework Activity 5 – Delivering efficient and effective services

Achieving more and better
with the same

In the context of 2021 being the European Year of Rail, the Agency is unfortunately confronted with the prospect of a significant budget cut of 1.89 million € compared to the budget requested. The Agency will implement a multi-annual Operational Excellence project with an emphasis on “Focus and Simplicity”.

Goals

  • To optimize budget spending of the Agency
  • To optimize time consumption of the Agency’s processes and staff
  • To develop the intervention logic (as per EUAN and ECA guidelines) of the Agency as an enabler to better assess and measure the performance of the Agency
Expenditure split by titles

Figures refer to both commitment
& payment appropriations

Key Performance
Indicators 2021

The Agency has set a number of KPI’s, to ensure the effectiveness and efficiency of the work programme, including limiting the staff turnover at less than 5%.

Decisions taken according to the legal framework deadlines for issuing SSC (for completeness and assessment phases)Decisions taken according to the legal framework deadlines for issuing VA (for completeness and assessment phases)Decisions taken according to the legal framework deadlines for issuing Trackside approvals (for completeness and assessment phases)Implementation of the establishment planOf the annual appropriations committedAvailability of the core ICT systemsOf the recommendations and opinions issued within the deadlinesPayments made by contractual deadlineAchievement rate for theSPD outputsExecution of carry over payment appropriations100%98%95%

The activities

planned for 2021

Activity 1

Our plan for the SERA

In Activity 1, the Agency will continue the work on the strategy for data and digitalisation following the successful implementation of the linked data pilots in 2020. The Agency will set the basis for a linked data multi-annual programme, covering the new functionalities expected for RINF, but also other potential use cases.

The Agency will continue to contribute to the Smart mobility strategy as well as other policy documents relevant for the Green Deal, such as the ones related to capacity increase. The Agency will also explore the future of TSIs beyond 2022. Internally, the Agency will strive to harvest the digital potential for driving internal efficiency gains, by making best use of emerging techniques and technologies and thus potentially freeing resources for priority tasks.

It will also continue the work in the field of organisational culture change, as part of the Better together @ERA project. The basic building blocks for a deeper, harmonised understanding of the importance of a positive safety culture and human and organisational factors will be defined and tested with target stakeholders. In 2021, the Agency will also launch an EU wide survey to collect information on how individual railway staff perceive the way safety is managed.

In parallel, the ongoing activities shall be maintained for the coordination of networks and implementation of the IPA and Western Balkans-project, building on the cooperation with the Permanent Secretariat of the Transport Community, and of the EU MedRail projects.

Show proportion of

FTEsBudget
FTEsBudget
Objectives breakdown Strategic Development 4.35 FTEs Positive Safety Culture 4.13 FTEs International cooperation in rail 1.9 FTEs The EU MedRail project 3 FTEs The IPA and Western Balkans project 1 FTE
The IPA and Western Balkans project 1 FTE The EU MedRail project 3 FTEs International cooperation in rail 1.9 FTEs Positive Safety Culture 4.13 FTEs Strategic Development 4.35 FTEs
The IPA and Western Balkans project Grants Agreement The EU MedRail project Grants Agreement International cooperation in rail 62,907 € Positive Safety Culture 66,839 € Strategic Development 43,817 € Objectives breakdown
The IPA and Western Balkans project Grants Agreement The EU MedRail project Grants Agreement Positive Safety Culture 62,907 € International cooperation in rail 66,839 € Strategic Development 43,817 €

Click on each objective to see more

Activity 2

Developing and disseminating
railway regulation and standards

2021 shall mainly be dedicated to prepare the TSIs revision package of 2022. In parallel, a strong focus shall be maintained on the assessment the national technical rules and the cleaning-up of the safety rules which are a main contributor for the achievement of the SERA. The learning from implementations of SSC, VA and ERTMS trackside approvals shall be optimised as a continuous process in order to improve the overall regulatory framework. This will also provide input for the development of support activities that will help the sector to better understand and implement the existing regulatory framework.

Show proportion of

FTEsBudget
FTEsBudget
Objectives breakdown The Academy 5.96 FTEs Harmonised Train Control System and Telematics 11.34 FTEs Harmonised technical specifications 9.85 FTEs Harmonised Railway Operations 7.55 FTEs
The Academy 5.96 Harmonised Train Control System and Telematics 11.34 FTEs Harmonised technical specifications 9.85 FTEs Harmonised Railway Operations 7.55 FTEs
Objectives breakdown The Academy 566,325 € Harmonised Train Control System and Telematics 79,397 € Harmonised technical specifications 67,342 € Harmonised Railway Operations 59,384 €
The Academy 566,325 € Harmonised Train Control System and Telematics 79,397 € Harmonised technical specifications 67,342 € Harmonised Railway Operations 59,384 €

Click on each objective to see more

Activity 3

Certificates, authorisations and
railway system data

The Agency will continue to issue Single Safety Certificates, Vehicle Authorisations and ERTMS Trackside Approvals. The Agency shall maintain the One-Stop Shop (OSS) and maintain the other registers according the needs with a priority towards the implementation of the Fourth Railway Package needs. In addition, the Agency will also provide support to its applicants with the services offered by its business helpdesk.

Show proportion of

FTEsBudget
FTEsBudget
Objectives breakdown 8.15 FTEs Railway System Data 2.35 FTEs Issuing ERTMS Trackside Approvals 2.35 FTEs Issuing Vehicle Authorization 5.54 FTEs Single Safety Certificates 15.2 FTEs Support the certification services
Support the certification services 8.15 FTEs Issuing ERTMS Trackside Approvals 2.35 FTEs Issuing Vehicle Authorization 2.35 FTEs Single Safety Certificates 5.54 FTEs 15.2 FTEs Support the certification services
Objectives breakdown Railway System Data 286,250 € Issuing ERTMS Trackside Approvals Entirely fee based Issuing Vehicle Authorization Entirely fee based Single Safety Certificates Entirely fee based Support the certification services 693,632 €
Support the certification services 286,250 € Issuing ERTMS Trackside Approvals Entirely fee based Issuing Vehicle Authorization Entirely fee based Single Safety Certificates Entirely fee based Support the certification services 693,632 €

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Activity 4

Monitoring the railway system

The Agency shall continue implementing in 2021 the NSAs and NoBos monitoring schemes and maintain its activities on accident/incident analysis and NIB reporting. For the NoBo monitoring, the Agency will reflect on defining the scope and priorities based on the return of experience from the previous years. The analysis tasks linked to impact assessment of recommendations and opinions shall be maintained with a focus on the impact assessment for the transition and migration framework for the changes in the TSIs revision package. In parallel, an increased attention to ex-post assessment of legislation linked to Agency recommendations shall be put in place. Regular reporting on the railway system in terms of progress on safety and interoperability will be further developed and customised. The research activities shall continue to focus on the identification of research needs linked to the SERA needs and the management of the integration and follow-up of these needs within the relevant research programmes (mainly linked to the cooperation with Shift2Rail or its possible successor).

Show proportion of

FTEsBudget
FTEsBudget
Objectives breakdown Data collection 1.42 FTEs Monitoring 10.74 FTEs Research 2.24 FTEs Railway System Report 1.30 FTEs
Railway System Report 1.30 FTEs Research and innovation programmes 2.24 FTEs Monitoring 10.74 FTEs Data collection for decision making 1.42 FTEs
Objectives breakdown Railway System Report 5,714 € Research 11,663 € Monitoring 203,782 € Data collection 9,358 €
Railway System Report 5,714 € Research and innovation programmes 11,663 € Monitoring 203,782 € Data collection for decision making 9,358 €

Click on each objective to see more

Activity 5

Delivering efficient and
effective services

The Agency will implement the necessary changes in order to continue the delivery of efficient and effective services towards its external and internal stakeholders.

logo logo

Objective 1

Efficient and effective internal
and corporate communication

Expected outcomes:
  • With the support of media campaigns, publications, press work, and delivery of key events establish the image of ERA as European authority.

Main projects and services

Resource envelope
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Objective 2

Ensure good corporate
governance

Expected outcomes:
  • Consistent application of the principles of effectiveness and efficiency in the Agency’s corporate governance, based on a strategy of efficiency gains and synergies
  • Agency compliant with the management standards based on quality management standard ISO 9001:2015 and the Internal Control Framework
  • Legal and quality compliance

Main projects and services

Resource envelope
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Human resources

Estimated staff growth until 2023

Request of the agency Agency estimates Agency estimates +4 +3 +3 2021 2022 2023

Women in transport

The Agency is participating to the EU “Platform for change” to address gender equality in transport. The Agency further actively supports initiatives to increase the attractiveness of the railway sector for women, and promotes gender diversity.

The Agency’s gender balance data

Objective 3

Supporting business
delivery through IT systems

Expected outcomes:
  • Inventory of information assets
  • Increased security levels
  • Cloud strategy assessment for business applications
  • Cloud migration for Exchange and SharePoint online

Main projects and services

Resource envelope
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Objective 4

Website and social media
communication

Expected outcomes:
  • To have a service framework in place in order to make sure that online and social communication is technically correct, targeted and delivered timely

Main projects and services

Resource envelope
info

Objective 5

Management of the Agency’s
human and financial resources
and building facilities

Expected outcomes:
  • Progress with paperless processes
  • Continuous support in terms of HR, budget and building facilities, especially considering the forecasted increase of the 4th Railway Package activities

Main projects and services

Resource envelope
info

Environment Management

The Agency’s aim is to follow and to promote good sustainability practice, to reduce the environmental impacts of its activities and to help its stakeholders to do the same. The Agency’s principles are implemented in different goals:

  • Green building (E.G. The Agency is considering a building green certification for its new building project - Certification HQE - “Haute Qualité Environnementale”).
  • Climate protection
  • Waste reduction and recycling
  • Sustainable resource management
  • Environmental preferable purchasing (E.G. The Agency is considering procurement for green electricity)
  • Transportation

Supporting the European
Commission Agenda

Through its mission and actions, the Agency is committed to contribute to the EC Political guidelines:

  • A European Green Deal
  • An economy that works for people
  • A Europe fit for the digital age
  • A stronger Europe in the world

The Agency will support the EC agenda to ensure sustainable, safe, affordable and accessible transport and to strengthen rail’s role in the transport mix, in line with its mission and mandate.

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