Management Board Meetings

Management Board Meeting 46 on 26 June 2018

Meeting place

Lille, France

Summary of decisions

THE EUROPEAN UNION AGENCY FOR RAILWAYS MANAGEMENT BOARD

adopted the minutes of the 45th meeting held on January 25th 2018
adopted guidelines and the list of the main elements to be included in the cooperation agreements to be concluded between the Agency and the national safety authorities
adopted an Opinion on the Annual Accounts 2017
amended the Communication Plan 2018
adopted the Consolidated Annual Activity Report 2017 together with its Analysis and Assessment agreed by the Management Board
amended the Technical and Functional specifications for the One-Stop Shop
adopted amendment n°2 Single Programming Document 2018- Annex Procurement Plan
agreed to meet on 27 September 2018

Decisions

Management Board Meeting 45 on 25 January 2018

Meeting place

Lille , France

Summary of decisions

THE EUROPEAN UNION AGENCY FOR RAILWAYS MANAGEMENT BOARD

adopted the minutes of the 44th meeting held on November the 29th 2017,
adopted an amendment to SPD 2018,
adopted the statement of estimates 2019,
endorsed the draft SPD 2019,
adopted a procedure for cooperation by the Agency and its staff in national judicial proceedings,
agreed that where part of the fees and charges payable by applicants to the Agency relates to the work performed for the NSAs to assess conformity with national rules, the Agency shall reimburse the relevant NSAs in full based on the calculation model for the NSA scope as defined in the Implementing Act on fees and charges,
agreed that external experts supporting the Agency in its tasks will be reimbursed at their individual hourly rate and that in case of a significant under-absorption of the costs paid to these external experts, support should be provided by the Commission to the Agency,
adopted a procedure for handling complaints lodged pursuant to Article 90 of the Staff Regulations,
adopted rules for the prevention and management of conflicts of interest in respect of participants in working parties and groups referred to in Article 5 § 2 of Regulation (EU) 2016/796, of the Agency staff and other staff not covered by the Staff Regulations / Framework for Good Administrative Behaviour of the European Union Agency for Railways,
adopted the Communication Plan 2018,
agreed to meet on 26 June 2018.

Decisions

Management Board Meeting 38 on 31 March 2016

Meeting place

Valenciennes, France

Summary of decisions

THE ERA ADMINISTRATIVE BOARD:

adopted the minutes of the 37th meeting held on 25 November 2015
adopted the ERA Statements of Estimates 2017
adopted an amendment to the ERA budget 2016
adopted an amendment to the ERA Single Programming Document 2016
adopted the Annual Activity Report 2015
adopted the assessment of the Annual Activity Report 2015
adopted by analogy‐ Commission Decision C(2015)970 on Article 55a of the Staff Regulations and Annex IVa thereto concerning part‐time work ;
adopted a decision on working time for ERA staff
adopted general implementing provisions regarding Article 54 of the Conditions of Employment of Other Servants of the European Union (reclassification TAs)
adopted general implementing provisions regarding Article 87(3) of the Conditions of Employment of Other Servants of the European Union (reclassification CAs)
empowered the Executive Director to submit a draft delegation of the powers conferred by the Staff Regulations on the appointing authority and by the Conditions of Employment of Other Servants of the European Union on the authority empowered to conclude contracts of employment to the Executive Director of European Union Agency for Railways
agreed to meet on 23 June 2016

Minutes

38th_mb_meeting_minutes_en.pdf (539.62 KB)

Decisions

Management Board Meeting 39 on 23 June 2016

Meeting place

Valenciennes, France

Summary of decisions

THE EUROPEAN UNION AGENCY FOR RAILWAYS MANAGEMENT BOARD:

adopted the minutes of the 38th meeting held on 31 March 2016
adopted its Rules of Procedure
adopted the Executive Board Rules of Procedure
appointed the members of the Executive Board for a term of office of four years
adopted an opinion on the Annual Accounts 2015
adopted an Amendment n°2 to the Programming Document 2016
adopted an Amendment n°2 to the Budget 2016
agreed to meet on 29 November 2016

Minutes

39th_meeting_minutes_en.pdf (441.66 KB)

Decisions

Management Board Meeting 40 on 29 November 2016

Meeting place

Lille, France

Summary of decisions

THE EUROPEAN UNION AGENCY FOR RAILWAYS MANAGEMENT BOARD

adopted the minutes of the 39th meeting held on June 23rd 2016
appointed a member to the Executive Board,
adopted the Single Programming Document (SPD) 2017
adopted the budget and establishment Plan 2017
adopted an amendment to the “Arrangements to be applied by the Agency for Public Access to Documents”
adopted the procedures for the adoption of Single Programming Document (SPD) and Annual Activity Report (AAR)
agreed to adopt an amendment to the “Policy for Visits to Member States” by written procedure
agreed to meet on 31 January 2017

The linguistic arrangements for the Agency were not adopted due to lack of unanimity among the Board members.

Minutes

40th_mb_meeting_minutes_en.pdf (577.44 KB)

Decisions

Management Board Meeting 41 on 31 January 2017

Meeting place

Lille, France

Summary of decisions

THE EUROPEAN UNION AGENCY FOR RAILWAYS MANAGEMENT BOARD:

adopted the minutes of the 40th meeting held on November 29 2016,
agreed to explore further options on the Agency's internal linguistic arrangements
appointed an alternate member to the Executive Board,
adopted the Statement of Estimates 2018,
endorsed the draft SPD 2018,
adopted an Impact Assessment Methodology for the Agency,
adopted the Communication Plan 2017,
was consulted on the draft Rules of Procedure of the Board of Appeal and agreed on the principle to establish the Board of Appeal as a permanent body,
agreed to modify the name of the Commission representative as reporting officer for the appraisal of the Executive Director,
agreed to hold a workshop for MB members on NSAs and NoBos monitoring policies on 9 March 2017 in Lille
agreed to meet on 27 June 2017.

Minutes

41st_mb_meeting_minutes_en.pdf (472.07 KB)

Decisions

Management Board Meeting 42 on 27 June 2017

Meeting place

Lille, France

Summary of decisions

THE EUROPEAN UNION AGENCY FOR RAILWAYS MANAGEMENT BOARD:

adopted the minutes of the 41st meeting held on January 31st 2017,
elected as Chairperson of the Management Board, Ms Clio LIEGEOIS, representative of Belgium
agreed on the “Role of the Executive Board” paper,
adopted an Opinion on the Annual Accounts 2016,
adopted the Annual Activity Report 2016 together with its Analysis and Assessment issued by the Management Board,
adopted the provisions on auditing notified conformity assessment bodies in the framework of Article 34(3) of Regulation (EU) 2016/796
agreed to meet on 26 September 2017

The linguistic arrangements for the establishment of an internal language regime at the Agency were not adopted due to lack of unanimity among the Board members.

Minutes

42nd_mb_meeting_minutes_en.pdf (537.09 KB)

Decisions

Management Board Meeting 43 on 26 September 2017

Meeting place

Lille, France

Summary of decisions

THE EUROPEAN UNION AGENCY FOR RAILWAYS MANAGEMENT BOARD:

adopted the minutes of the 42nd meeting held on June 27th 2017,
appointed Mr Yrjö MÄKELÄ as member and Ms Paloma FORCAT IRIBAS as alternate of the Executive Board and confirmed Mr Hinne J.Y. Groot as member of the Executive Board with a four-year mandate,
amended the Rules of Procedure of the Executive Board,
agreed on the Strategic Calendar of the Executive Board for the years 2017-2018,
adopted Rules for the prevention and management of conflicts of interest in respect of the members of the Board(s) of Appeal of the European Union Agency for Railways,
adopted the technical and functional specifications for the establishment of the One-Stop Shop (OSS),
agreed on the 4th Railway Package Readiness Assurance Terms of Reference,
agreed to meet on 29 November 2017,followed by worshop on SPD 2019 on 30 November 2017

Minutes

43rd_mb_meeting_minutes_en.pdf (493.29 KB)

Decisions

Management Board Meeting 44 on 29 November 2017

Meeting place

Valenciennes, France

Summary of decisions

THE EUROPEAN UNION AGENCY FOR RAILWAYS MANAGEMENT BOARD:

adopted the minutes of the 43rd meeting held on September 26th 2017
appointed an alternate to the Executive Board
appointed EB rapporteurs for two topics listed under the EB Strategic Rolling Calendar 2017-2018
appointed a member to the 4th RP Steering Group (4th RP SG)
adopted a policy on monitoring the performance and decision-making of National Safety Authorities (NSAs)
adopted rules for the prevention and management of conflicts of interest in respect of its members
adopted the Single Programming Document (SPD) 2018
adopted the budget and establishment plan 2018
agreed to meet on 25 January 2017

Minutes

44th_mb_meeting_minutes_en.pdf (521.66 KB)

Decisions

Management Board Meeting 37 on 25 November 2015

Meeting place

Lille, France

Summary of decisions

THE ERA ADMINISTRATIVE BOARD

adopted the minutes of the 36th meeting held on 16 June 2015
elected Mr Hinne Groot representing the Netherlands, Deputy-Chair of the Administrative Board
apointed Mr Wolfram Neuhfer representing Germany, member of the Administrative Board Sub-Committee for financial, budgetary and staff issues
adopted the ERA Work Programme/Single Programming Document 2016
adopted the ERA budget and establishment plan 2016
adopted the following Implementing Rules to the Staff Regulations:
- general provisions for implementing Article 87(1) of the Conditions of Employment of Other Servants of the European Union and implementing the first paragraph of Article 44 of the Staff Regulations
- adopting measures concerning unpaid leave for temporary and contract staff
- laying down the general implementing provisions on the procedure governing the engagement and use of temporary staff under Article 2(f) of the CEOS
- general provisions for implementing Article 43 of the Staff Regulations and implementing the first paragraph of Article 44 of the Staff Regulations for temporary staff
endorsed the ERA Communication Strategy
agreed to meet on 31 March 2016

Minutes

37th_ab_meeting_minutes_en.pdf (443.56 KB)